The Governmentwide commercial purchase card may be used by contracting officers and other individuals designated in accordance with 1.603-3. The GSA SmartPay master contracts contain provisions for disputing any billing discrepancies after payment of the invoices, as long as the charge card contractor is notified within 90 calendar days of the transaction date. Visit Allied Wallet for more financial tips and tricks. Landover, MD 20785 %PDF-1.5
%
General Services Administration Refund minimums are includedin the current GSA SmartPay master contracts, and federal entity specific refunds arestated in each federal entity specific task order. The designated billing office should make adjustments to the consolidated invoice, based on the statement of accounts received. As this method of payment becomes more popular, its important that your business can process these payments while engaging in purchasing card best practices. 3201 Pennsy Drive, Building E Direct inquiries concerning the contract through which the government-wide charge card services are offered to: Office of Charge Card Management Policy and Oversight Division endstream
endobj
1037 0 obj
<>/Metadata 58 0 R/Outlines 68 0 R/PageLayout/OneColumn/Pages 1030 0 R/StructTreeRoot 73 0 R/Type/Catalog>>
endobj
1038 0 obj
<>/Font<>>>/Rotate 0/StructParents 0/Type/Page>>
endobj
1039 0 obj
<>stream
hbbd``b`f !`IL bAD'b1t S^
` w 31 U.S.C. 1057 0 obj
<>stream
Changed Agency/Agencies to Federal entity/federal entities. Fiscal Service has determined that, wherever possible, federal payments should be made through electronic means. must maintain copies of all training certificates pursuant to U.S. National Archives and Records Administration requirements, General Records Schedule 1, Item 10a. Payment of the consolidated invoice in a timely manner, even without receiving all statements of accounts,refers to a payment procedure in which payment is made to a contractor before the governments verification thatsupplies and/or services have been received. Telephone:202-874-6781. When using a government purchase card the vendor providing the goods or service to the federal entity is paid by the charge card contractor. 
All the provisions of the Prompt Payment Act apply, including interest penalties for late payment. (3) Make payments, when the contractor agrees to accept payment by the card (but see 32.1108(b)(2)). For terms and definitions related to this chapter, please view theTFM Glossary. (1) Make micro-purchases; (2) Place a task or delivery order (if authorized in the basic contract, basic ordering agreement, or blanket purchase agreement); or. all program participants must take refresher training, at a minimum, everythree years, all program participants must certify that they have received training, understand the regulations and procedures, and know the consequences of inappropriate actions. performing accounts payable reviews to analyze spending patterns and find ways to increase savings, accounting for the environmental quality of products procured with purchase cards, and. Use refunds for any legitimate purchase by the appropriation or account to which they were returned, or as otherwise authorized by statute.
2021 Allied Wallet, Inc. All Rights Reserved. Nx/1UD./)" m:b`0nT:@ +K
criteria for deactivating or canceling accounts with minimal activity. Federal entities, or their agents, should use electronic funds transfer as the standard method of payment for all federal program payments. (b) Agencies using the Governmentwide commercial purchase card shall establish procedures for use and control of the card that comply with the Treasury Financial Manual for Guidance of Departments and Agencies (TFM 4-4500) and that are consistent with the terms and conditions of the current GSA credit card contract. Added hyperlink to OMB Circular No. 5bVU1Lj.f2=t5 A-123, Appendix B, Chapter 4, Section 4.4. 
A-123, Appendix B, Chapter 7: Refund Management, OMB Circular No. 
See 32.1110(d) for instructions for use of the appropriate clause when payment under a written contract will be made through use of the card. In addition, the GSA SmartPay master contracts outline training requirements for charge card contractors, including providing web-based and on-site training options to federal entities. Examples of purchase card specific guidance include: Volume II: Federal Reserve Banks and Branches, Volume III: Depositaries and Financial Agents of the Government, OMB Circular No. Examples of purchase card specific guidance include: Federal entities receive sales-based refunds and productivity-based refunds from the charge card contractor on a quarterly basis. Whenever participating in a transaction featuring a purchase card, its imperative that your business remembers these purchasing card best practices to save both time and money. While the government purchase card is the preferred method for making purchases at or below the micro-purchase threshold, federal entities should not limit the use of the government-wide commercial purchase card to micro-purchases. Federal entity procedures should encourage the use of purchase cards by contracting officers for greater dollar amounts, to place orders and to pay for purchases against contracts. Engaging in transactions with government agencies and corporations who utilize these purchasing cards can be extremely beneficial for your business, because it often means larger deals that lead to wider profit margins at the end of the day. Federal Acquisition Service Agency procedures should not limit the use of the Governmentwide commercial purchase card to micro-purchases. B\@3@@O5Na^eZeEkK ":z#a-t&lW/wem_;lmJ9[)HS2.,*$+D{. Removed the language regarding imprest funds, purchase order invoices and voucher forms. 13.301 Governmentwide commercial purchase card. The designated billing office pays the consolidated invoice in a timely manner even if all statements of accounts are not received (see subsection 4535.10). FAQ&`
}LO 6_ ST\\
p/\C$3)\G z&0X
9tTIKp zN[3 i,%BAz>xIc.w. Each department and federal entity should comply with the Debt Collection Improvement Act of 1996 (Public Law 104-134), and the Bureau of the Fiscal Service (Fiscal Service) Final Rule at 31 CFR 208. Each federal entity develops its own internal procedures for using the purchase card. Subpart 13.3 - Simplified Acquisition Methods, Civilian Agency Acquisition Council (CAAC), Interagency Suspension and Debarment Committee (ISDC). Its essentially a company charge card. Federal entities must require program participants, including A/OPCs, AOs, cardholders, and other accountable/billing officials, to complete purchase card training in order to understand their roles and responsibilities within the charge card program. Review and Approval of Billing Statement for Payment, US Treasury | Regulations.gov | No Fear Act | USAJobs.gov. The Fiscal Service Final Rule at 31 CFR 208 requires recipients of federal nontax payments to receive payment by electronic funds transfer, effective May 1, 2011, with certain exceptions. :}]JK~,4{M8t glHYUIlJJHY+/.omU|Ols_j vUY!MmuLy1|/Bm?jUk~_eSYQ7tp[=Y-Z9! 4&_2EQt3~RV \A@FY,nKAFIJG[u
4} It does not refer to, as provided in the FAR clause 52.232-25, payment to a contractor before the 30th day after receipt of the invoice. Examples of this type of data include a purchase order number, merchant category code, or any other numerical reference point specific to a transaction between your business and a government agency or other corporation. (a) Except as provided in 32.1108(b)(2), the Governmentwide commercial purchase card is authorized for use in making and/or paying for purchases of supplies, services, or construction. A rising trend recently is the use of purchasing cards among government agencies and corporations. Added hyperlink to OMB Circular No. A-123, Appendix B, Chapter 4, Section 4.8. The government paying federal entity then reimburses the charge card contractor in accordance with the terms and conditions of the GSA SmartPay master contracts and the Prompt Payment Act. (c) The Governmentwide commercial purchase card may be used to-. These procedures include program controls and invoice payments. 
If your business happens to be involved with the use of these cards, whether as a merchant or consumer, there are some purchasing card best practices that you should become familiar with. The cardholder reviews and reconciles the statement of account received at the end of each billing cycle with receipts and supporting documentation, and the approving official verifies reconciled transaction records to ensure that all purchases were proper. 1036 0 obj
<>
endobj
Payment Management Also added a link to the FAR. 
An official website of the United States Government, FAC Number: 2022-06 Effective Date: 05/26/2022. Federal entities must take steps to maximize sales and productivity refunds in accordance withOMB Circular No. The card may be used only for purchases that are otherwise authorized by law or regulation. This chapter prescribes procedures for all departments and federal entities that use the government purchase card.
Thats why Level 2 or Level 3 data can be tremendously useful when trying to trace back a transaction from merchant to cardholder. Specialized forms of payment, of course, mean specialized fees to process and store these payments. Simplifying the payment industry one customer at a time. The cardholder must forward this report to certifying officials within a time frame that allows them to process and pay the consolidated invoice within the Prompt Payment Act deadline. Due to the absence of a traditional processing service, these transactions are a lot harder to record and trace than purchases made on other types of cards or payment options. For more information on the micro-purchase threshold, see theFAR Subpart 13.2. hUk0W=}Xl(&[Xa+ KLbHblwwdM-/cIwHa$L endstream
endobj
startxref
Bureau of the Fiscal Service With the typically high amount of funds associated with purchasing card payments, fees can prove to be costly for your business when in a merchant role. Federal entity policies should address the following areas to ensure that clear guidance is provided to the Agency/Organization Program Coordinator (A/OPC)s, Approving Official (AO)s, and cardholders: In addition, all executive branch departments and federal entities must follow the guidance outlined in theOffice of Management and Budget (OMB) Circular No. Agency procedures should encourage use of the card in greater dollar amounts by contracting officers to place orders and to pay for purchases against contracts established under part 8 procedures, when authorized; and to place orders and/or make payment under other contractual instruments, when agreed to by the contractor. Collecting this data makes it significantly easier to go back and track down a payment when it comes time to reconcile. increasing strategic sourcing initiatives. hb```u> !sS^*N0`Y&t Kilz60HI,\xJ`` DZt '2 ' 3321, 3322, 3327, 3335, 3901, and Public Law 112-194. Added verbiage and hyperlink redirecting readers to the TFM Glossary. In accordance withOMB Circular No. This system is subject to monitoring. 0
These can be useful when a government group or corporation needs to purchase a large quantity of goods and service and want to reduce transaction costs. must train all program participantsbefore appointment. Removed the section. receipt and acceptance of supplies and services. A-123, Appendix B: A Risk Management Framework for Government Charge Card Programs. %%EOF
Sales refunds are based on the dollar or spend volume during a specified time period, and productivity refunds are based on the timeliness and/or frequency of payments to the charge card contractor. Section 4535Review and Approval of Billing Statement for Payment. Unless specific statutory authority exists that allows refunds to be used for other purposes, refunds must be returned to the appropriation or account from which the purchase was made that generated the refund. review procedures including the use of data mining capabilities to identify delinquency, fraud, misuse, and trends. 
managing property acquired with purchase cards. 1050 0 obj
<>/Filter/FlateDecode/ID[<64461304017A05439DE886AD9115CC65>]/Index[1036 22]/Info 1035 0 R/Length 72/Prev 138045/Root 1037 0 R/Size 1058/Type/XRef/W[1 2 1]>>stream
A-123, Appendix B, Chapter 4: Training. Itis no longer applicable. Federal entities determine the method of certification, and. Individuals found performing unauthorized activities are subject to disciplinary action including criminal prosecution. 
Telephone:703-605-2808 Level 2 or Level 3 data consists of specific information associated with each business deal that is made with a purchasing card. This is a U. S. General Services Administration Federal Government computer system that is. A-123, Appendix B training requirements to federal entities. A purchasing card, or P-Card, allows individuals to make purchases at their companys expense without the needs of a traditional processing service.
Is Sticky Toffee Pudding Scottish, Breda Vs Zwolle Prediction Forebet, Python Turtle Bad Color Sequence, Directory Principale Oneplus, Types Of Structural Support,